Frequently Asked Questions

Party Liquor is a vendor we have worked with that will provide beverages AND a bartender. They do everything. they have packages from beer and wine to a full bar and everything in-between. They base their fees on they type of service you need and the number of hours you have the open bar.

Some bartending services may also provide beverages upon request. Please remember that you MUST use an approved bartending service for your event at the Garden Room.

The only way for you to do a cash bar is to get a 1 day special events permit so that YOU can sell drinks. Colorado wants their tax money. Most of the time these special events permits are reserved for nonprofits and fundraisers.  You will have to apply for a Special Events Permit through the City of Loveland and once the City approves it they send it to the State for approval.  It generally takes about 60 days to accomplish this, so please plan ahead.

You could also coordinate drink tickets with your approved bartending service. Most services are happy to work with you to accept drink tickets from attendees so that no cash actually passes over the bar and it is clear that the bartending services is not actually selling the drinks.

The Garden Room as a venue does not sell or provide alcohol. However, Grimm Brothers is just out our back door AND they are willing to kegs to people using our event center. There are also a number of liquor stores in the area.

The bar includes 2 refrigerated kegerators with CO2 and taps, no need for tubs of ice to keep your kegs cold. The frige in the kitchen can hold 2 more kegs just in case. Two insulated ice bins are located under the bar to hold ice for mixed drinks or to store bottles of cold beer and wine. There are also 2 smaller refrigerators behind the bar, and a hand sink. Oh and we have our own ice machine so you don’t need to lug in bags of ice to keep things cool.

Absolutely! We have two suites that are included with your venue rental. One is temporary for use a few hours before the ceremony (it’s our office) and the other is available the entire day.

There are intercom phones set up between the kitchen and the two suites so you can make sure everyone is on the same schedule. We have the house audio system wired into a speaker in the suites as well. Don’t worry, there’s a volume control up there, so you don’t have to listen to what’s going on downstairs unless you want to.

There’s even a hanging bar and steamer available if your dress gets a little rumpled in transit!

Staff is on-site all the time so you always have us there to help.

YES! While some people choose to only have their reception at the Garden Room, we host many ceremonies, especially during the fall and winter. We can also be a back up venue in case your outdoor ceremony is threatened by the unpredictable Colorado weather.

If you choose to have your ceremony with us, we provide a 90 minute ceremony rehearsal on a day prior to your actual event. We can set up theatre style seating (up to 40 people on the dance floor) for the ceremony and quickly change over to banquet seating for the reception. We  have semi circular stairs we attach to the front our our stage for your ceremony and then remove them after the ceremony so you have full use of the dance floor for the party.

While we are not an outdoor venue. However, we do have a west facing, second story balcony you’re welcome to use for photos. In addition, there are areas in reasonably close proximity, the Feed & Grain building in downtown Loveland (5 minutes) and various sculpture gardens on 29th Street and the Promanade Shops at Centerra.

Of course! How you do food is up to you. If you’d prefer to have a local restaurant just drop off a large order of food (rather than having a full catered experience) and serve it yourself, that’s totally fine with us.

You’re also welcome to bring in your own food (or pot-luck your event) without having any professional involved. Remember, if you have drop-off food or self cater you are responsible to clean up the kitchen.

We have a full bank of lights over our buffet area, wedding party area AND a specific overhead spotlight in the corner where we typically place the cake table for wedding receptions. That way we can dim the lights in the rest of the venue and still get great, well-lit views and photos of you and your cake!

Not really. We’re set up to have food brought in and kept cold or warm / prepped, but we don’t have a full kitchen set up or expect people to start from scratch in our space. We have a convection oven for keeping foods warm, fridge and freezer to keep stuff cool, and long stainless steel prep tables.

We don’t have a stove, grill, fryer, dishwasher, or other equipment for actual food creation.

You can park a smoker or food truck outside the kitchen door for BBQ or other creations.

Sure can! We have robust air conditioning AND ceiling fans to keep the cool air moving. We want your guests to happily dance the night away without over heating, even in the summer!

We can provide tables and chairs for up to 250 people, but each room set up is specific to your desire and the number of people attending the event. We usually seat 8 per table until we approach 200 people then we seat 9. Our chairs are a little larger than the standard hotel chair.

Round tables are 5’ in diameter.

Floor length tablecloths are 120” round. Lap length table cloths are 90” round. Tablecloths are included with your venue rental.  We have black or white floor length and black or red lap length.

We have 6’ and 8’ rectangular banquet tables. We can also provide matching floor length linens for these tables. Six foot banquet tables require 90″ X 132″ cloths and eight foot banquet tables require 90″ X 156″ cloths.

You’re welcome to bring in your own linens if you’d prefer. Please let us know your preference!

Of course! We are open for drop-in tours on Saturdays from 12 to 3 pm (unless we have an event booked). You’re also welcome to contact us to set up a time for a private tour that fits your schedule.

Absolutely! We have two suites that are included with your venue rental. One is temporary for use a few hours before the ceremony (it’s our office) and the other is available the entire day.

There are intercom phones set up between the kitchen and the two suites so you can make sure everyone is on the same schedule. We have the house audio system wired into a speaker in the suites as well. Don’t worry, there’s a volume control up there, so you don’t have to listen to what’s going on downstairs unless you want to.

There’s even a hanging bar and steamer available if your dress gets a little rumpled in transit!

Staff is on-site all the time so you always have us there to help.

YES! While some people choose to only have their reception at the Garden Room, we host many ceremonies, especially during the fall and winter. We can also be a back up venue in case your outdoor ceremony is threatened by the unpredictable Colorado weather.

If you choose to have your ceremony with us, we provide a 90 minute ceremony rehearsal on a day prior to your actual event. We can set up theatre style seating (up to 40 people on the dance floor) for the ceremony and quickly change over to banquet seating for the reception. We  have semi circular stairs we attach to the front our our stage for your ceremony and then remove them after the ceremony so you have full use of the dance floor for the party.

While we are not an outdoor venue. However, we do have a west facing, second story balcony you’re welcome to use for photos. In addition, there are areas in reasonably close proximity, the Feed & Grain building in downtown Loveland (5 minutes) and various sculpture gardens on 29th Street and the Promanade Shops at Centerra.

We require your caterer clean-up the kitchen and bartender clean up the bar. We don’t expect them to vacuum or mop, just sweep up the big stuff, wipe down surfaces and take out their trash.

We take care of the main room and bathrooms including all the trash, linens, and venue clean up after your event. No need to move any tables or chairs. Just collect your decorations and leftover food and head out.

Yes, we do have high speed internet included with the venue so that you can stream music to our AV system or grab that file you forgot to download for your slideshow. If you have specific internet concerns, please talk to us about your needs.

We have a full bank of lights over our buffet area, wedding party area AND a specific overhead spotlight in the corner where we typically place the cake table for wedding receptions. That way we can dim the lights in the rest of the venue and still get great, well-lit views and photos of you and your cake!

Sure do! You’re welcome to have someone you know be in there during the busiest parts of your event OR we can provide a staff member to run the coat room if you’d prefer. Most people just hang up their own coats, hey it’s Colorado.

We only allow one event to book per day, that way the entire space is yours when you need it and you aren’t rushed to get in or out while others are trying to access the space. Most events run noon to mid-night but we are flexible. You can even purchase extra time if 12 hours just isn’t enough!

Not really. We’re set up to have food brought in and kept cold or warm / prepped, but we don’t have a full kitchen set up or expect people to start from scratch in our space. We have a convection oven for keeping foods warm, fridge and freezer to keep stuff cool, and long stainless steel prep tables.

We don’t have a stove, grill, fryer, dishwasher, or other equipment for actual food creation.

You can park a smoker or food truck outside the kitchen door for BBQ or other creations.

The bar includes 2 refrigerated kegerators with CO2 and taps, no need for tubs of ice to keep your kegs cold. The frige in the kitchen can hold 2 more kegs just in case. Two insulated ice bins are located under the bar to hold ice for mixed drinks or to store bottles of cold beer and wine. There are also 2 smaller refrigerators behind the bar, and a hand sink. Oh and we have our own ice machine so you don’t need to lug in bags of ice to keep things cool.

We have 180 guest parking spots available on the west side of the building (right outside the front door). You can also park cars overnight in our lot, just in case.

There is additional parking for your caterer and DJ/band on the east side (alley) of the venue and both the kitchen and the stage have their own separate entrances for your vendors.

We include quite a bit of basic technology at the Garden Room:

• 10’x 10′ screen above the stage and an HD projector on the ceiling with VGA input and adapters for newer technology. Please feel free to make a slideshow for your event! The screen disappears into the ceiling when not in use
• Wired and Wireless mics: we have a lavaliere OR handheld mic (they can’t really be used at the same time as they’re on the same frequency and override each other if they’re both left on). The mics use the in-ceiling speakers positioned throughout the room so you can be clearly heard throughout the venue without having the volume excessively high
• “Bar quality” speakers are also hung over the stage for music when the party gets started

We have a large array of lighting options and details to think about:

• Florescent lights throughout the venue keep things bright for prep and tear-down
• LED Rope and string lights are included around the perimeter, on the bar, and across the ceiling
• During events, florescent lights are typically off and light is provided by recessed fixtures in the ceiling
• The buffet area has it’s own bank of lights on a dimmer switch
• The cake light is on it’s own dimmer switch
• The dance floor has a mirror ball above and colorful blinking lights that move with the music
• LED Uplights are positioned around the perimeter of the room and can be matched to any color scheme
• Stage lights light up the stage for your ceremony and wedding party if you decide to sit up there

Please check our booking calendar for current available dates.

You are only required to use an approved bar tending service. All other vendors are merely suggestions. You may work with whomever you prefer.

View list of vendors with whom we’ve worked

We have 180 guest parking spots available on the west side of the building (right outside the front door). You can also park cars overnight in our lot, just in case.

There is additional parking for your caterer and DJ/band on the east side (alley) of the venue and both the kitchen and the stage have their own separate entrances for your vendors.